Company: A Series-B funded SaaS technology provider
Location: Gurgaon, Haryana (Cyber City)
Team Size: 180 employees
Hiring Goal: Scale to 300 within 9 months
Primary Challenge: Slow hiring cycles, high candidate dropouts, and inconsistent talent quality

This company operates in one of India’s most competitive markets — Gurgaon’s tech corridor, where demand for full-stack developers, cloud engineers, and sales talent is extremely high.

🧩 The Challenge

Before partnering with Orbit Global HR Consultants, the client faced:

1. Extremely Slow Hiring Cycles

Internal HR teams required 40–55 days to fill key tech roles.

2. High Dropout Rates

Joining ratio was just 52%, mainly due to counteroffers in the NCR market.

3. Poor Quality Shortlists

Only 1 out of 10 candidates reached the final interview stage.

4. Rapid Scaling Requirement

The company needed to hire 120+ roles in engineering, customer success, and sales — fast.

5. Limited Internal Recruiting Bandwidth

HR team of 3 people could not manage bulk hiring with their ongoing workload.

The company’s leadership realized they needed a specialized staffing partner with deep NCR expertise.

🚀 Orbit Global’s Solution

Orbit Global deployed a 3-phase recruitment acceleration framework tailored to fast-growth companies in Gurgaon & Delhi NCR.

⭐ Phase 1: Deep Role Mapping & Market Benchmarking

Orbit Global conducted:

• Skill gap analysis
• Competitor salary benchmarking
• Ideal candidate persona creation
• Cultural fit assessment
• Notice-period availability mapping

Insight: NCR tech talent was highly counteroffer-sensitive; hence speed + communication would be critical.

⭐ Phase 2: AI-Enhanced Talent Sourcing & Shortlisting

Orbit Global used:

• GPT-powered resume parsing
• AI-based skill matching (92% accuracy)
• Internal database of 40,000+ NCR candidates
• Referral pipeline activation
• Targeted outreach campaigns

Results during sourcing:

• 300+ qualified candidates screened
• 85% profiles met skill criteria
• Interview shortlist created within 48 hours

⭐ Phase 3: Rapid Interview & Offer Management Workflow

Orbit Global built a fast-track hiring workflow:

1. Shortlist shared daily
2. Interviews scheduled within 24 hours
3. Candidate motivation analysis to prevent dropouts
4. Offer negotiation support
5. Joining follow-ups every 3 days

This eliminated delays and improved the joining experience.

📊 The Results (Measured Over 6 Months)

⭐ 1. Time-to-Hire Reduced by 58%

From 45+ days → 19 days average for all major roles.

e.g.,

• Full Stack Developer: 12 days
• DevOps Engineer: 15 days
• SaaS Sales Executive: 18 days

⭐ 2. Joining Ratio Increased from 52% → 83%

Due to structured candidate engagement and counteroffer handling.

⭐ 3. Quality of Hire Significantly Improved

• 7 out of 10 shortlisted candidates passed the technical round
• 90-day performance success rate: 92%

⭐ 4. Bulk Hiring Success: 40 Tech Roles Filled in 60 Days

Roles included:

• Backend Developers
• QA Engineers
• Cloud Engineers
• Customer Success Specialists

⭐ 5. Recruitment Cost Reduced by 33%

Savings came from:

• Lower job portal usage
• No additional internal recruiters needed
• Fewer hiring delays
• Better retention

💬 Client Testimonial

“Orbit Global HR Consultants transformed our hiring pipeline. What earlier took 45–60 days now takes under 20. Their tech understanding, candidate evaluation quality, and follow-up discipline fundamentally improved our hiring outcomes. We now treat them as an extension of our HR team.”
— Head of People Operations, SaaS Client (Gurgaon)

🧠 Why This Case Study Matters for Gurgaon & Delhi NCR Companies

This case demonstrates the real-world hiring challenges companies face in NCR — and how a strong staffing partner solves them through:

• Speed
• AI-powered sourcing
• High-quality screening
• Domain expertise
• Offer management discipline

Orbit Global HR Consultants continues to support fast-growth companies across Gurgaon, Noida, Delhi, and PAN India. Get Direction