Company: A Series-B funded SaaS technology provider
Location: Gurgaon, Haryana (Cyber City)
Team Size: 180 employees
Hiring Goal: Scale to 300 within 9 months
Primary Challenge: Slow hiring cycles, high candidate dropouts, and inconsistent talent quality
This company operates in one of India’s most competitive markets — Gurgaon’s tech corridor, where demand for full-stack developers, cloud engineers, and sales talent is extremely high.
🧩 The Challenge
Before partnering with Orbit Global HR Consultants, the client faced:
1. Extremely Slow Hiring Cycles
Internal HR teams required 40–55 days to fill key tech roles.
2. High Dropout Rates
Joining ratio was just 52%, mainly due to counteroffers in the NCR market.
3. Poor Quality Shortlists
Only 1 out of 10 candidates reached the final interview stage.
4. Rapid Scaling Requirement
The company needed to hire 120+ roles in engineering, customer success, and sales — fast.
5. Limited Internal Recruiting Bandwidth
HR team of 3 people could not manage bulk hiring with their ongoing workload.
The company’s leadership realized they needed a specialized staffing partner with deep NCR expertise.
🚀 Orbit Global’s Solution
Orbit Global deployed a 3-phase recruitment acceleration framework tailored to fast-growth companies in Gurgaon & Delhi NCR.
⭐ Phase 1: Deep Role Mapping & Market Benchmarking
Orbit Global conducted:
- Skill gap analysis
- Competitor salary benchmarking
- Ideal candidate persona creation
- Cultural fit assessment
- Notice-period availability mapping
Insight: NCR tech talent was highly counteroffer-sensitive; hence speed + communication would be critical.
⭐ Phase 2: AI-Enhanced Talent Sourcing & Shortlisting
Orbit Global used:
- GPT-powered resume parsing
- AI-based skill matching (92% accuracy)
- Internal database of 40,000+ NCR candidates
- Referral pipeline activation
- Targeted outreach campaigns
Results during sourcing:
- 300+ qualified candidates screened
- 85% profiles met skill criteria
- Interview shortlist created within 48 hours
⭐ Phase 3: Rapid Interview & Offer Management Workflow
Orbit Global built a fast-track hiring workflow:
- Shortlist shared daily
- Interviews scheduled within 24 hours
- Candidate motivation analysis to prevent dropouts
- Offer negotiation support
- Joining follow-ups every 3 days
This eliminated delays and improved the joining experience.
📊 The Results (Measured Over 6 Months)
⭐ 1. Time-to-Hire Reduced by 58%
From 45+ days → 19 days average for all major roles.
e.g.,
- Full Stack Developer: 12 days
- DevOps Engineer: 15 days
- SaaS Sales Executive: 18 days
⭐ 2. Joining Ratio Increased from 52% → 83%
Due to structured candidate engagement and counteroffer handling.
⭐ 3. Quality of Hire Significantly Improved
- 7 out of 10 shortlisted candidates passed the technical round
- 90-day performance success rate: 92%
⭐ 4. Bulk Hiring Success: 40 Tech Roles Filled in 60 Days
Roles included:
- Backend Developers
- QA Engineers
- Cloud Engineers
- Customer Success Specialists
⭐ 5. Recruitment Cost Reduced by 33%
Savings came from:
- Lower job portal usage
- No additional internal recruiters needed
- Fewer hiring delays
- Better retention
💬 Client Testimonial
“Orbit Global HR Consultants transformed our hiring pipeline. What earlier took 45–60 days now takes under 20. Their tech understanding, candidate evaluation quality, and follow-up discipline fundamentally improved our hiring outcomes. We now treat them as an extension of our HR team.”
— Head of People Operations, SaaS Client (Gurgaon)
🧠 Why This Case Study Matters for Gurgaon & Delhi NCR Companies
This case demonstrates the real-world hiring challenges companies face in NCR — and how a strong staffing partner solves them through:
- Speed
- AI-powered sourcing
- High-quality screening
- Domain expertise
- Offer management discipline
Orbit Global HR Consultants continues to support fast-growth companies across Gurgaon, Noida, Delhi, and PAN India. Get Direction


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