Executive Assistant to Managing Director (EA to MD)

Executive Assistant to Managing Director (EA to MD)

Location: Sector 7, Dwarka
Work Model: 5 Days Work From Office (WFO) | Saturday Work From Home (WFH)
Department: Office of the Managing Director / Administration
Reporting To: Managing Director
Employment Type: Full-Time

⚠️ Client name is confidential and will be shared with shortlisted candidates during direct communication.

About the Organization

The organization is a dynamic and fast-growing communications and public relations firm known for delivering innovative, strategic, and result-oriented solutions. With strong expertise in media relations, corporate communications, and brand positioning, the company supports clients in building impactful narratives and strengthening their market presence. The work environment is fast-paced, professional, and exposure-driven, offering significant learning and growth opportunities.

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Managing Director. The ideal candidate will be a graduate in Mass Communication & Journalism or a related discipline, possess advanced expertise in MS Excel and MS Office, have working exposure to AI and digital tools, and demonstrate excellent verbal and written English communication skills.

This role requires discretion, maturity, initiative, and the ability to manage complex schedules, coordinate across teams, and handle sensitive information with absolute confidentiality.

Key Responsibilities

1. Calendar & Schedule Management

• Manage the Managing Director’s calendar, meetings, and daily schedules

• Prioritize urgent matters and proactively resolve scheduling conflicts

• Coordinate internal and external meetings, travel plans, and official events

2. Communication & Correspondence

• Draft, edit, and format professional emails, reports, presentations, and briefing notes

• Act as a liaison between the MD and internal/external stakeholders

• Screen calls and emails to ensure timely and appropriate responses

3. Administrative & Meeting Support

• Prepare agendas, presentations, and meeting materials

• Record accurate minutes of meetings and track follow-up actions

• Coordinate meeting logistics including venues, video conferencing, and arrangements

4. Travel & Logistics Management

• Arrange domestic and international travel including tickets, itineraries, visas, and accommodations

• Manage travel documentation, expense reporting, and reimbursements

• Ensure compliance with company travel policies and safety guidelines

5. Operations, Coordination & Follow-ups

• Track action items and follow up with teams to ensure timely execution

• Support cross-functional coordination and operational efficiency

• Suggest and implement process improvements to optimize workflows

6. AI & Technology Utilization

• Use AI-enabled tools for scheduling, drafting, reporting, and workflow automation

• Stay updated on productivity tools and recommend technology enhancements

7. Reporting & Analytics

• Compile, analyze, and present operational reports, dashboards, and status updates

• Assist the MD with data-driven insights and presentations

8. Stakeholder Liaison

• Build and maintain strong working relationships with senior leadership, partners, and clients

• Support preparation of communication and coordination materials as required

9. Confidentiality & Compliance

• Handle confidential and sensitive information with utmost discretion

• Ensure adherence to internal policies and professional standards

Qualifications & Requirements

Education

• Bachelor’s degree in Mass Communication & Journalism or a related field

Experience

• 3–6 years of experience as an Executive Assistant or in a similar senior support role

Technical Skills

• Advanced proficiency in MS Excel (formulas, pivot tables, dashboards) and MS Office Suite

• Familiarity with AI tools, automation platforms, and digital collaboration tools

• Strong digital literacy including video conferencing tools and cloud platforms

Communication Skills

• Excellent verbal and written English communication skills

Personal Attributes

• Highly organized, proactive, and detail-oriented

• Strong multitasking and prioritization abilities

• High level of integrity, discretion, and professionalism

• Excellent interpersonal and stakeholder management skills

Travel & Flexibility

• Willingness to travel as required, including international travel

• Flexible to support extended or after-hours work when needed

Additional Preferences

• Age preference: 30–35 years

• Experience in fast-paced corporate or agency environments preferred

Work Schedule

• 6 days per week

  • Monday to Friday: Work From Office

  • Saturday: Work From Home

• Occasional extended hours based on business requirements

Compensation & Benefits

• Competitive salary based on experience and skillset

• Performance-based incentives

• Health insurance, PF/Gratuity, and statutory benefits

• Exposure to senior leadership and strategic initiatives

• Opportunities for professional growth and development

How to Apply

Interested candidates may share their updated CV with:

📧 info@orbitconsultancy.in
📞 Contact / WhatsApp: 8810363997

Why Orbit Global Stands Apart

Executive Search Excellence: Deep industry expertise in identifying and securing C-suite, senior management, and niche specialist talent across India.

Pan-India Reach: Comprehensive recruitment coverage from metros to tier-2/tier-3 cities, ensuring access to talent wherever your business operates.

End-to-End Recruitment Services: From executive headhunting to bulk hiring—sourcing, rigorous screening, assessment, and seamless placement.

Speed & Precision: Proven track record of filling critical positions rapidly without compromising on quality.

Strategic Partnership Approach: Customized recruitment strategies aligned with your organizational culture, growth objectives, and competitive positioning.

Market Intelligence: Competitive salary benchmarking, talent mapping, and industry insights to inform your hiring decisions.

Recruitment Made Strategic & Simple

Whether you need a single C-level executive or a complete team across multiple locations, Orbit Global delivers results. Our pan-India network and consultative approach ensure you get the right talent, at the right time, anywhere in India. Looking for Hiring – Share your requirements to info@orbitconsultancy.in | 8810363997.

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